Checking in with Your Boss
- Frequency: Weekly or Bi-weekly using an email Format.
- The Strategy: Instead of asking “What do you need from me?”, send a “Wednesday update via email. Briefly list projects, benchmarks and pain points you are having. This proactively answers some questions and keeps them up to date for their meetings and management duties.
Checking in with Colleagues/Peers
This is about coordinating and completing goals.
- Frequency: Daily or every few days
- The Format: Project management tools .
- The Strategy: Use specific texts like, “Hi! I’m planning to start my portion of the report on Thursday—are we still on track to have the data by Wednesday afternoon?” This gives them a deadline and a reason for your inquiry.
Checking in with Other Departments
This is about milestones. Since you don’t work with them directly, you want to be mindful of their internal deadlines.
- Frequency: Once a month or at specific Project Milestones where they may need data for Kudos.
- The Format: Email or a designated intranet communication channel.
- The Strategy: The “Early Warning” system. Ask for updates before you need the information. If you need something by Friday, give them a week. This accounts for their busy schedules and prevents you from being frantic at the last minute looking for data.
Summary Checklist for Workplace Updates
| Stakeholder | Recommended Frequency | Best Channel | Tone Tip |
| Boss | Weekly | Email Update | Proactive & Concise |
| Peers | Every 2–3 days | Intra-office Communication | Collaboration-focused |
| Departments | Monthly / Milestone | Direct & Deadline-driven |